Privacy Policy

PRIVACY POLICY
TYPES OF DATA COLLECTED

The types of personal data collected by this application include both data provided directly and data collected through third parties: cookies, usage data, first name, last name, phone number, company name, email, city, gender, date of birth, address, tax ID, profession, country, state, province, postal code, workplace, various data types, field of activity, marital status, house number, postal code, language, budget, and academic background.

Detailed information about each type of data collected can be found in the relevant sections of this privacy policy or in specific notices provided prior to data collection.

Personal data may be provided voluntarily by the user or, in the case of application usage data, collected automatically during the use of this application.

Unless otherwise stated, all data requested by this application is mandatory. If the user refuses to provide it, the service may not be available. Where this application explicitly states that some data is optional, users are free to withhold such data without affecting the availability or functionality of the service. Users who are unsure about which data is mandatory are encouraged to contact the administrator.

The use of cookies or other tracking tools by this application or by third-party services used by this application is for the purpose of providing the service requested by the user, as well as other purposes described in this document and in the cookie policy.

The user is responsible for any personal data of third parties obtained, published, or shared through this application and confirms that they have the third party’s consent to provide the data to the administrator.

METHODS AND PLACE OF DATA PROCESSING

Processing methods
Soul Mat™ employs appropriate security measures to prevent unauthorized access, disclosure, alteration, or destruction of personal data.

Data processing is carried out using computers and/or IT-based tools, following organizational procedures and methods strictly related to the stated purposes.

In addition to the administrator, other persons involved in the operation of this application (such as management, sales, marketing, legal, and system administrators) or external parties (such as technical service providers, mail carriers, hosting providers, IT companies, and communication agencies) may have access to the data. An updated list of such parties may be requested from the administrator at any time.

Legal basis for processing
The administrator may process personal data if one of the following applies:

  • The user has given consent for one or more specific purposes;

  • Processing is necessary for the performance of a contract with the user and/or for pre-contractual measures;

  • Processing is required to comply with a legal obligation to which the administrator is subject;

  • Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the administrator;

  • Processing is necessary for the purposes of the legitimate interests pursued by the administrator or by a third party.

Users may contact the administrator at any time to clarify the specific legal basis of processing.

Place
Data is processed at the administrator’s operating offices and in other locations where the parties involved in processing are located.

Personal data may be transferred to a country other than the user’s own. To learn more about the place of processing, users may refer to the relevant section of this document.

Users also have the right to know the legal basis for the transfer of data outside the European Union or to an international organization governed by public international law (e.g., the United Nations), as well as the security measures taken by the administrator to safeguard their data.

Retention time
Personal data is processed and stored for as long as required by the purposes for which it was collected.

Once the retention period expires, the personal data will be deleted. Therefore, the rights of access, erasure, rectification, and data portability cannot be exercised once the retention period has expired.

Purposes of processing personal data
User data is collected so that the administrator can provide services, comply with legal obligations, respond to enforcement requests, protect its rights and interests (or those of its users or third parties), detect malicious or fraudulent activity, and for the following purposes: analytics, contacting the user, interaction with social networks and external platforms, contact management, and sending messages.

Contacting the user
Contact form
By filling in the contact form with their data, the user authorizes this application to use such data to respond to requests for information or offers.

Personal data collected: address, email, first name, last name, phone number.

Analytics
Google Analytics
Google Analytics is a web analysis service provided by Google Ireland Limited.

Personal data collected: cookies and usage data.
Place of processing: Ireland.

User rights
Users may exercise certain rights regarding their data processed by the administrator, including the right to:

  • Access their data;

  • Verify the accuracy of their data and request its update or correction;

  • Restrict the processing of their data under certain circumstances;

  • Request the deletion of their personal data;

  • Receive their data in a structured, commonly used, and machine-readable format and transmit it to another administrator;

  • Object to the processing of their data when it is carried out on a legal basis other than consent.

Exercising rights
Users may exercise their rights at any time by sending an email to soulmat@gmail.com.

Changes to this privacy policy
The administrator reserves the right to make changes to this privacy policy at any time, notifying users on this page and, if possible, within the application.

Last updated: February 22, 2024